Application Process

Sacred Heart Girls’ College welcomes students from the South-East corridor of Melbourne. Working with families, the College seeks to provide a happy, supportive and disciplined environment that is conducive to learning growth and the fostering of confident, responsible young people.

Applications are invited for all year levels and are taken from birth. Please contact the College Registrar
on 9568 5488 or at registrar@shgc.vic.edu.au to discuss current enrolment vacancies or request a prospectus.

Limited places are still available for Year 7 2025.

Application Timeline for Year 7 2026

Key Dates

Friday, 16 August 2024 - Applications for Year 7 2026 close
Friday, 18 October 2024 - Offers of Enrolment for Year 7 2026 posted
Friday, 8 November 2024 – Last date to accept Offers of Enrolment for Year 7, 2026

STEP ONE: Application for Enrolment

Please take careful note of the Application Timeline for all prospective Year 7 students.

To apply for a place at Sacred Heart Girls’ College, parents or carers must provide the documents listed below and pay a non-refundable Application Fee of $220. Applications cannot be processed until all documentation is received and payment has been made. An application is not a guarantee of admission.

Required Documents

- a completed and signed Application for Enrolment form

- a copy of the prospective student’s:

Birth Certificate
Baptism Certificate (if applicable)
Passport/Australian Residency/Visa Details (if born overseas and/or not an Australian citizen)
Immunisation History Statement

Plus, for students in Years 8-12 only:

the student’s two most recent academic/school semester reports
the student’s most recent NAPLAN results (if applicable)

For students applying for a place in Year 7, applications should be made when they are in Year 5 before the advertised closing date. Earlier applications are welcome.

To request a hard copy of the Application for Enrolment form please contact the Registrar on (03) 9568 5488.

Completed Applications for Enrolment can be hand delivered to the College, submitted electronically to registrar@shgc.vic.edu.au, or mailed to:

The Registrar
Sacred Heart Girls’ College
PO Box 228
OAKLEIGH VIC 3166

PLEASE NOTE: Sacred Heart Girls’ College is not registered with CRICOS (Commonwealth Register of Institutions and Courses for Overseas Students) so is unable to enrol international students on a student visa.

STEP TWO: Enrolment Interview (Years 8-12 only)

Enrolment interviews will be scheduled prior to a formal offer for students seeking a place in Years 8-12. This interview provides an opportunity for your family to learn more about Sacred Heart Girls’ College, to ask any questions you may have and to share information about your daughter’s learning, medical or pastoral needs.

STEP THREE: Formal Offer of Enrolment

Formal offers of enrolment will be made in line with our published Enrolment Policy and priorities and MACS Protocols. Successful applicants will receive a formal Offer of Enrolment by post. For students applying for a place in Year 7, offers will be posted in October of the year they are in Year 5.

If your child is not initially offered a place, we will let you know. If your child has not received an offer from another Catholic school, you may choose to have them placed on a waitlist, or to have the application cancelled. Waitlisted children will be offered places as they become available, subject to our Enrolment Priorities.

STEP FOUR: Acceptance of Offer of Enrolment

Parents/Carers must accept the Offer of Enrolment by the specified date. To accept the Offer parents must sign and complete the:

College Agreement
Capital Establishment and Acceptance of Enrolment Fee Registration Form

In addition, a one-off $1000 Capital Establishment fee (non-refundable) and a $300 Enrolment fee must be paid. A student’s enrolment will not be confirmed until payment of both fees has been received. The Enrolment fee is refundable where the student has been re-enrolled each year to Year 12 and all school fees have been paid in full.

Year 7 only. At this time parents and carers are asked to provide the College with details of their child’s learning needs, including medical and allied health reports, and assessments of English language proficiency, where applicable, so that appropriate supports can be put in place prior to the start of the school year.

STEP FIVE: Transition

Information regarding your child’s transition will be communicated to your family in the year prior to starting at Sacred Heart Girls’ College.

For Students beginning in Year 7

Term 2 (Year 6)

Sacred Heart Girls’ College makes initial contact with primary schools

Term 3 (Year 6)

Transition Interviews - All students and their parent(s)/carer(s) are invited to Sacred Heart Girls’ College for a Transition Interview with a staff member. This interview provides an opportunity for incoming students and their families to ask any questions they may have and for the College to learn about the student and their interests.
Primary School Visits - Sacred Heart Girls’ College staff begin visiting priority parish primary schools.

Term 4 (Year 6)

Orientation Day - Students are invited to attend an Orientation Day. On this day they will have a chance to meet other students and staff and familiarise themselves with the campus. Students will also complete a short assessment, to help the College understand their learning profile.
Parent Information Evening

For Students beginning in Years 8-12

The Transition process for students beginning in Years 8 -12 is determined on an individual basis.

Forms

Application for Enrolment Form

Enrolment Procedures

Priority Parish Map

SHGC MACS Student Code of Conduct

SHGC MACS Parent Carer Code of Conduct

Enrolment Priorities

The first priority of Catholic schools is the provision of a Catholic education for Catholic children.

When processing applications for entry into Year 7 at Sacred Heart Girls’ College there is an agreed order of priority for enrolment. These priorities are outlined in the Enrolment Policy.

The order of priority is:

Sisters of students currently enrolled in the College, or of former students of the College who completed their secondary education at Sacred Heart Girls’ College.
Students who are daughters of former students of the College.
Catholic students who are residents of a priority parish, or who are recognised as parishioners by the Parish Priest, and who have attended a Catholic primary school in one of those parishes.
Catholic students who are residents of a priority parish, or who are recognised as parishioners by the Parish Priest, and who have not attended a priority parish school.
Catholic children from other parishes (for pastoral reasons).
Children from non-Catholic Eastern churches (i.e. Greek Orthodox, Coptic Orthodox, Ukrainian Orthodox, Russian Orthodox, Serbian Orthodox and other Orthodox) who have attended a Catholic primary school and are residents of a priority parish.
Children from non-Catholic Eastern churches (i.e. Greek Orthodox, Coptic Orthodox, Ukrainian Orthodox, Russian Orthodox, Serbian Orthodox and other Orthodox) who have not attended a Catholic primary school and are residents of a priority parish.
Other Christian children who have attended a Catholic primary school and are residents of a priority parish.
Other Christian children who have not attended a Catholic primary school an are residents of a priority parish.
Non-Christian children who have attended a Catholic primary school and are residents of a priority parish.
Non-Christian children who have not attended a Catholic primary school and are residents of a priority parish.
Non-Christian children who are not residents of a priority parish.

An offer of enrolment is at the discretion of the Principal who will consider each case on its merits in light of enrolment priorities, the College Mission and Vision Statement, MACS protocols and any special circumstances.

The full enrolment policy can be downloaded below:

Enrolment Policy